Terms and Conditions of Business INTRODUCTION 1.The following terms and conditions are based on the model provided by the Royal Institute of Chartered Surveyors by consultation with the Office of Fair Trading. They are designed to provide what is considered reasonable protection to the seller, the auctioneer and the buyer in respect of their duties and liabilities arising in the transactions made within the auction environment of sales of general and specialist fine art and chattels. 2.The two primary clients that WESTENHANGER Auctions, has are the vendor and the buyer. Their terms of consignment and conditions of sale have been dealt with individually as separate documents CONDITIONS OF SALE Auctions carries out business with bidders, buyers and all those present in the auction room prior to or in connection with a sale on the following General Conditions and on such other terms, conditions, and notices as may be referred to herein.
1. Definitions: In these conditions: (a) ‘Auctioneer’ means the firm WESTENHANGER Auctions, or its authorised auctioneer, as appropriate.
(b) ‘Deliberate forgery’ means an imitation made with the intention of deceiving as to authorship, origin, date, age, period, culture or source but which is unequivocally described in the catalogue as being the work of a particular creator and which at the date of the sale had a value materially less than it would have had if it had been in accordance with the description.
(c) ‘Hammer price’ means the level of bidding reached (at or above any reserve) when the auctioneer brings down the hammer.
(d) ’Terms of consignment’ means the stipulated terms and rates of commission on which Westenhanger auctions accepts instructions from sellers or their agents.
(e) ‘Total amount due’ means the hammer price in respect of the lot sold together with any premium, Value Added Tax chargeable and any additional charges payable by a defaulting buyer under these conditions.
(f) ‘Sale proceeds’ means the net amount due to the seller, being the hammer price of the lot sold less commission at the stated rate, and any other amounts due to us by the seller in whatever capacity and however arising.
(g) ‘You’, ‘Your’, etc. refer to the buyer as identified in Condition 2.
(h) The singular includes the plural and vice versa as appropriate.
2. Bidding procedures and the buyer: (a) Bidders are required to register their particulars before bidding and to satisfy any security arrangements before entering the auction room to view or bid.
(b) The maker of the highest bid accepted by the auctioneer conducting the sale shall be the buyer at the hammer price and any dispute about a bid shall be settled at the auctioneer’s absolute discretion by re-offering the lot during the course of the auction or otherwise. The auctioneer shall act reasonably in exercising this discretion.
(c) Bidders shall be deemed to act as principals. Our right to bid on behalf of the seller is expressly reserved up to the amount of any reserve and the right to refuse any bid is also reserved.
3. Increments: Bidding increments shall be at the auctioneer’s sole discretion.
4. The purchase price: The buyer shall pay the hammer price together with a premium thereon of 20%
5. Value Added Tax: We are not currently charging V.A.T on our buyers or sellers commissions
6. Payment: Immediately a lot is sold you will:
(a) give to us, if requested, proof of identity, and
(b) pay to us the total amount due in cash or in such other way as is agreed by us.
Any payments by you to us may be applied by us towards any sums owing from you to us on any account whatever without regard to any directions of you or your agent, whether express or implied.
7. Title and Collection of purchases: (a) The ownership of any lots purchased shall not pass to you until you have made payment in full to us of the total amount due of all lots on your account.
(b) You shall at your own risk and expense take away any lots that you have purchased and paid for no later than five days following the day of the auction after which you shall be responsible for any removal, storage and insurance charges.
(c) No purchase can be claimed or removed until it has been paid for.
8. Remedies for non-payment or failure to collect purchases: If any lot is not paid for in full and taken away in accordance with these conditions or if there is any other breach of these conditions, we, as agent for the seller and on our own behalf, shall at our absolute discretion and without prejudice to any other rights we may have, be entitled to exercise one or more of the following rights and remedies:
(a) To proceed against you for damages for breach of contract.
(b) To rescind the sale of that lot and/or any other lots sold by us to you.
(c) To resell the lot (by auction or private treaty) in which case you shall be responsible for any resulting deficiency in the total amount due (after crediting any part payment and adding any resale costs). Any surplus so arising shall belong to the seller.
(d) To remove, store and insure the lot at your expense and, in the case of storage, either at our premises or elsewhere.
(e) To charge interest at a rate not exceeding 5% over the HSBC standard rate on the total amount due to the extent it remains unpaid for more than three working days after the sale.
(f) To retain that or any other lot sold to you until you pay the total amount due.
(g) To reject or ignore bids from you or your agent at future auctions or to impose conditions before any such bids shall be accepted.
(h) To apply any proceeds of sale of other lots due or in future becoming due to you towards the settlement of the total amount due and to exercise a lien (that is a right to retain possession of) any of your property in our possession for any purpose until the debt due is satisfied.
We shall, as agent for the seller and on our own behalf pursue these rights and remedies only so far as is reasonable to make appropriate recovery in respect of breach of these conditions.
9. Third party liability: All members of the public on our premises are there at their own risk and must note the lay-out of the accommodation and security arrangements. Accordingly neither the auctioneer nor our employees or agents shall incur liability for death or personal injury (except as required by law by reason of our negligence) or similarly for the safety of the property of persons visiting prior to or at a sale.
10. Commission bids: Whilst prospective buyers are strongly advised to attend the auction and are always responsible for any decision to bid for a particular lot and shall be assumed to have carefully inspected and satisfied themselves as to its condition we will if so instructed clearly and in writing execute bids on their behalf. Neither the auctioneer nor our employees or agents shall be responsible for any failure to do so save where such failure is unreasonable. Where two or more commission bids at the same level are recorded we reserve the right in our absolute discretion to prefer the first bid so made.
11. Warranty of title and availability: The seller warrants to the auctioneer and you that the seller is the true owner of the property consigned or is properly authorised by the true owner to consign it for sale and is able to transfer good and marketable title to the property free from any third party claims.
12. Agency: The auctioneer normally acts as agent only and disclaims any responsibility for default by sellers or buyers.
13. Terms of sale: The seller acknowledges that lots are sold subject to the stipulations of these conditions in their entirety and on the ‘Terms of consignment’ as notified to the consignor at the time of the entry of the lot.
14. Descriptions and condition: Whilst we seek to describe lots accurately, it may be impractical for us to carry out exhaustive due diligence on each lot. Prospective buyers are given ample opportunities to view and inspect before any sale and they (and any independent experts on their behalf) must satisfy themselves as to the accuracy of any description applied to a lot. Prospective buyers also bid on the understanding that, inevitably, representations or statements by us as to authorship, genuineness, origin, date, age, provenance, condition or estimated selling price involve matters of opinion. We undertake that any such opinion shall be honestly and reasonably held and accept liability for opinions given negligently or fraudulently. Subject to the foregoing neither we the auctioneer nor our employees or agents nor the seller accept liability for the correctness of such opinions and all conditions and warranties, whether relating to description, condition or quality of lots, express, implied or statutory, are hereby excluded. This condition is subject to the next following condition concerning deliberate forgeries and applies save as provided for in paragraph 6 ‘information to buyers’.
Private treaty sales made under these conditions are deemed to be sales by auction for purposes of consumer legislation.
15. Forgeries: Notwithstanding the preceding condition, any lot which proves to be a deliberate forgery (as defined) may be returned to us by you within 21 days of the auction (not collection) provided it is in the same condition as when bought, and is accompanied by particulars identifying it from the relevant catalogue description and a written statement of defects and FACTUAL EVIDENCE, not just a chosen ‘Opinion’. If we are satisfied from the evidence presented that the lot is a deliberate forgery we shall refund the money paid by you for the lot including any buyer’s premium provided that
(i) if the catalogue description reflected the accepted view of scholars and experts as at the date of sale or
(ii) you personally are not able to transfer a good and marketable title to us, you shall have no rights under this condition.
The right of return provided by this condition is additional to any right of remedy provided by law or by these ‘Conditions of sale’.
GENERAL: 16. We shall have the right at our discretion, to refuse admission to our premises or attendance at our auctions by any person.
17. (i) Any right to compensation for losses liabilities and expenses incurred in respect of and as a result of any breach of these conditions and any exclusions provided by them shall be available to the seller and/or the auctioneer as appropriate.
(ii) Such rights and exclusions shall extend to and be deemed to be for the benefit of employees and agents of the seller and/or the auctioneer who may themselves enforce them.
18. Any notice to any buyer, seller, bidder or viewer may be given by first class mail or email in which case it shall be deemed to have been received by the addressee 48 hours after posting/sending.
19. Special terms may be used in catalogue descriptions of particular classes of items in which case the descriptions must be interpreted in accordance with any glossary appearing at the commencement of the catalogue.
20. Any indulgence extended to bidders buyers or sellers by us notwithstanding the strict terms of these conditions or of the ‘Terms of consignment’ shall affect the position at the relevant time only and in respect of that particular concession only; in all other respects these conditions shall be construed as having full force and effect.
21. English law applies to the interpretation of these conditions.
INFORMATION FOR BUYERS 1. Introduction: The following informative notes are intended to assist Buyers, particularly those inexperienced or new to our salerooms. All sales are conducted on our printed ‘Conditions of sale’ which are readily available for inspection and normally accompany catalogues. Our staff will be happy to help you if there is anything you do not fully understand.
2. Agency: As auctioneers we usually contract as agents for the seller whose identity, for reasons of confidentiality, is not normally disclosed. Accordingly, if you buy your primary contract is with the seller.
3. Estimates: Estimates are designed to help buyers gauge what sort of sum might be involved for the purchase of a particular lot. The lower estimate may represent the reserve price and certainly will not be below it. Estimates do not include the buyer’s premium or VAT (where chargeable). Estimates are prepared some time before the sale and may be altered by announcement before the sale. They are in no sense definitive.
4. Buyers premium: The ‘Conditions of sale’ oblige buyers to pay a buyer’s premium at 20% on the hammer price of each lot purchased.
5. VAT we do not charge VAT
6. Condition and description of lots. We are primarily, agents for the seller. We are dependent on information provided by the seller and whilst we may inspect lots and act reasonably in taking a general view about them we are normally unable to carry out a detailed or any examination of lots in order to ascertain their condition in the way in which it would be wise for a buyer to do. Intending buyers have ample opportunity for inspection of goods and, therefore, accept responsibility for inspecting and investigating lots in which they may be interested. Please note carefully the exclusion of liability for the condition of lots contained in the ‘Conditions of sale’. Neither the seller nor we, as the auctioneers, accept any responsibility for their condition. In particular, mechanical objects of any age are not guaranteed to be in working order.
However, in so far as we have examined the goods and make a representation about their condition, we shall be liable for any defect which that examination ought to have revealed to the auctioneer but which would not have been revealed to the buyer had the buyer examined the goods. Additionally, in specified circumstances lots mis-described because they are ‘deliberate forgeries’ may be returned and repayment made. There is a 7 day time limit from the date of sale, not date of collection or receipt. (The expression ‘deliberate forgery’ is defined in our ‘Conditions of sale’).
7. Electrical goods: All electrical and mechanical goods are sold as untested and for spares only. We do not sell any such item as safe or in working order and stress to any buyer of such as item that they will have to make their own alterations to the lot in order for it to be used.
8. Export of goods: Buyers intending to export goods should ascertain (a) whether an export licence is required and (b) whether there is any specific prohibition on importing goods of that character because, e.g. they may contain prohibited materials such as ivory. Ask us if you need help.
9. Bidding in person: Some form of identification with proof of address may be required if you are unknown to us. Bidders may be required to register before the sale commences and lots will be invoiced to the name and address on the registration form. Account transfers will not be recognised or facilitated under any circumstances.
10. Absentee bidding: Commission bids may be left with the auctioneers indicating the maximum amount to be bid excluding buyers’ premium. They will be executed as cheaply as possible having regard to the reserve (if any) and competing bids. If two buyers submit identical commission bids, the auctioneers may prefer the first bid received. If there are genuine reasons why you are unable to leave a Commission Bid and you wish to bid by telephone we may accommodate on lots where your opening bid will be £150.00 or above.
12. Methods of payment: Accounts are due for settlement within five days of the auction. The following methods of payment are acceptable. To avoid undue embarrassment for yourself or our staff, please do not ask for preferential treatment.
(i) Cash. Single payments up to £7500,00 only.
(ii) DEBIT AND CREDIT CARDS we only take card with customer present,
We no longer accept cheques
(v) pay pal . please ask for details,3% surcharge max payment £300.
(v) Bank Transfer.
Funds to be transferred to:
HSBC BANK Westernhanger auctions ACCOUNT NUMBER 21387766 SORT CODE 40.21.15
13. Collection and storage:
Goods can be collected as soon as they are paid for. If goods remain with us and we have no contrary written advice of your intentions the items may be moved to storage and reasonable labour charges levied and storage at the rate of £2 per lot per day thereafter for small items and £10 per lot per day for furniture and large items.
MAILBOXES WILL BE COLLECTING WEDNESDAY OR FRIDAY THE WEEK AFTER THE AUCTION
Postage and packing UK We will only send single smaller items and they would have to be signed for and special delivery from £12.00 to 30.00 We can only send single small items over seas at buyers risk and under 2 kilos You will receive a hard copy of your invoice with your item/s
Payment accepted Online bank transfer payment Your ref = your name or lot £ TOTAL = HAMMER PRICE + bp 23 %
Westenhanger auctioneers ACCOUNT NUMBER 21387766 SORT CODE 40.21.15.
IF paying from overseas accounts iban number GB07MIDL40211521387766 you may also need a swift/bic code = MIDLGB22
Payment can be made by using any of the following : 1. In person on collection , by cash. cheques if you are known to us
DEBIT AND CREDIT CARDS
We Will only take card with customer present on gold or jewellery items or items valued over £200 if customer is not known to us
AUCTION ROOMS OPEN WEEKDAYS 9.30 AM TILL 3.30 PM FOR COLLECTION
Postage and packing UK We will only send single or smaller items and they would have to be signed for and special deliver from £12.00 to 30.00 delivery We can only send single small items over seas at buyers risk cost vary from £15 to £75.00
FINE ART CARRIERS Mailboxes uk 01227 464161 firstname.lastname@example.org On multi lots or large lots We recommend using Mailboxes uk 01227 464161, who will collect pack and deliver your lot/lots and also invoice you direct and accept credit card payment email@example.com
Alternatively you can send a carrier who can collect unpacked
We do not offer a packing service on multi lots.large items or delicate lots ,
You can always or collect in person , we can arrange a in house personal delivery service at £40.00 per hour
Overseas buyers of larger lot will need to use Mailboxes uk 01227 464161 unless its a small